Have you ever been absolutely “wowed” by the quality of customer service? I have recently, after years of suffering appalling web-sites offering no ability to talk to anyone or, if a phone number is offered, being subjected to many minutes and often hours of heavily distorted “musak”. Familiar? So how does you/your company’s customer service measure up?
Why it matters
I recall that in the early days of document management systems, a car manufacturer had worked out that the likelihood of a customer repeat buying was less geared to a customer having had no problems with a previous purchase, but rather more when they had experienced problems that had been resolved particularly well by the company. So they put focus and investment in problem resolution – i.e. customer service.
So, my recent wonderful experience was, sadly, not a UK utilities company, nor a UK mobile phone company, nor a UK broadband provider. I don’t think the UK is a good place to find excellent customer service! It was a US-based electronics product supplier. But before telling you about how great they were, let us think about what good customer service is.
Accessible people (really)
There should be easily accessible and available customer service people to talk to. Better if this is a real i.e. telephone conversation. This is rare these days, particularly with mobile/telecoms providers where you will be hard pushed to find any telephone number. But thankfully this kind of support is available from the excellent facility provided by LCN, the ISP and website hosting company – I rate their service highly.
A problem is that call centres based in other countries – often adopted by telecoms providers – may be apparently cost-effective but can cause great difficulty for customers not used to the accents, styles and speeds of delivery associated with those countries and languages. I have observed that this is particularly true of Southern Asia based call centres.
Speed of response
Clearly, the type of customer service methods used will affect the speed of response. But the aim of a fast response should drive the choices offered. I recently tried to get some basic information from customer services of a major European car manufacturer. There was an on-line form to fill in. No acknowledgement. No response after over a week. Thank you Seat for nothing (as yet).
Real “chat”
If not a live telephone conversation, a satisfactory substitute is an on-line “chat” facility. Please note though, I do not mean one of those limited automated response systems parading as a live chat but actually being a voice activated routing system which leads one nowhere – so common these days.
Continuity
If you have started an interaction with customer service, you should expect continuity – information you have supplied being carried forward and, preferably, the same named person dealing with your issue. So often, I have found, I have been handed from one agent to another having to explain everything again from scratch – even to the extent of going through security questions again.
Sympathetic and constructive response
Those familiar with “ego-states” will recognise that “Critical Parent” (that is – it must be my fault) is not an attitude to create goodwill. A “Nurturing Parent” style perhaps with an element of “Natural Child” to provide energy towards resolution is likely to be the most empathetic and effective. My recent example of brilliant customer service through a live chat (my award) was conducted by someone named as “Sunshine”. Perfect! That’s exactly what they brought.
Clarity about process/next steps
Wherever we are in an interaction with customer services, we need to feel that our problem is owned and the steps to get resolution are clearly described.
Aiming high
Excellent customer service is not about delivering just against contractual terms and small print. It is about delivering above reasonable customer expectations. A company I used to be a part of – Capgemini – measured “On-time and above customer expectations” feedback. I believe they still do. This must surely be the aim of any quality service provider and their customer services team.
So, my award goes to…
A recent interaction (via chat and then email) with Doxie (a US based portable scanners provider) was exemplary. They exceeded my expectations in all aspects when dealing with an issue with a product 4 years old and well out of warranty. Provided immediate friendly response, continuity, and went well beyond contract/guarantee. I still cannot quite believe how good they have been. Thank you Doxie. Loyalty earned!